Event Assistance Guidelines
As an incentive for booking your meeting or convention business with us, Visit Fargo-Moorhead can offer financial support to help reduce costs that are incurred during event planning or execution. To qualify for these funds, the host organization must meet the listed requirements and complete an application to be processed.
Please note: an application does not guarantee awarded payment.
Qualifications
The event assistance amount is calculated based on the total number of sleeping rooms that were picked up from your event. Approximately $2 per room night can be awarded for each event.
A minimum of 250 room nights must be contracted at your choice of hotel(s). If you do not reach this minimum, we reserve the right to prorate the assistance dollars in relation to the actual pick-up number recorded by the host hotel & any sub-block overflow hotel(s).
Bonuses are awarded based on the following criteria:
- Time of year
- Attendee’s reach of distance
- Multiple year contracts
- Gateway event to a larger event booking
How to apply
Please apply at least 60 days prior to the event, an application must be submitted below. Applications submitted after the 60 day period are not guaranteed to be accepted.
Notify the contracted hotels that room pick-up should be tracked in order to meet the required minimum. A block or group rate is the best way to guarantee the pick-up reports are accurate.
If awarded, Visit Fargo-Moorhead should be listed as a conference sponsor. This can be done however the client wishes to recognize the contribution and the Visit Fargo-Moorhead logo and/or other marketing collateral is available on request.
Payment
This incentive offer will be paid by Visit Fargo-Moorhead directly to a host organization after pick-up reports have been submitted from the host hotel(s).
Prior to mailing payment, the Visit Fargo-Moorhead will contact the application signee to verify the total amount. Any discrepancies in reporting will be adjusted at this time.