Event Assistance Guidelines
As an appreciation for booking your meeting or convention business with us, Visit Fargo-Moorhead can offer financial support to help reduce costs that are incurred during event planning or execution. To qualify for these funds, the host organization must meet the listed requirements and complete an application to be processed.
Please note: an application does not guarantee awarded payment.
Qualifications
The event assistance amount is calculated based on the total number of sleeping rooms that were picked up from your event. A minimum of 250 room nights must be contracted at your choice of hotel(s) to qualify.
Bonuses are awarded based on the following criteria:
- Attendee’s reach (ie. regional, national, international attendees)
- Multiple year contracts
- Exposure Value or Gateway to a Larger event
How to apply
Please apply at least 6 months prior to the event, an application must be submitted via the form below. Applications submitted after the 6-month period will be reviewed but are not guaranteed to be accepted.
If awarded, an agreement letter will be digitally sent to the planner or organization and will be countersigned by a Visit Fargo-Moorhead representative. The contribution made by Visit Fargo-Moorhead must be recognized at the sponsorship level designated by the host organization criteria. The Visit Fargo-Moorhead logo and other marketing collateral is available upon request.
Notify contracted otels that room pick up must be tracked in order to meet the required minimum. A block or group rate is the best way to guarantee pick ups are accurate.
Payment
This assiostance offer will be paid by Visit Fargo-Moorhead directly to a host organization after pick-up reports have been submitted from the host hotel(s).
Prior to mailing payment, the Visit Fargo-Moorhead will contact the application signee to verify the total amount. Any discrepancies in reporting will be adjusted at this time.